Maximise workspace utilisation

Maximising space utilisation involves reducing workspace inefficiencies to reduce rental expenses without negatively impacting employees.

Typical strategies to maximise space utilisation include:

• Reducing the square metre of space allocated to each employee – need to ensure this doesn’t damage employee satisfaction and productivity.
• Introduce desk sharing – due to offsite meetings, holidays, travel, and employees working from home, the average desk is only utilised 40% of the time.
• Eliminate boardrooms – the average boardroom is only utilised for a couple of hours per week.
• Changing the workspace design to make it more efficient and effective.
• Subleasing or assigning under utilised space.

Implementation process:

• Ask employees questions on what spaces they use at work, how often they use those spaces, what spaces they like, and what spaces helps them work efficiently?
• Understand desk utilisation – measure how often, and for how long, each desk is used in the average week.
• Review the utilisation of boardrooms and shared spaces.
• Consider that the mobile workforce needs less space than the historical office bound workers.
• Sublease or assign under utilised space.