Maximise workspace utilisation
Maximising space utilisation involves reducing workspace inefficiencies to reduce rental expenses without negatively impacting employees.
Typical strategies to maximise space utilisation include:
- Reducing the square metre of space allocated to each employee – need to ensure this doesn’t damage employee satisfaction and productivity.
- Introduce desk sharing – due to offsite meetings, holidays, travel, and employees working from home, the average desk is only utilised 40% of the time.
- Eliminate boardrooms – the average boardroom is only utilised for a couple of hours per week.
- Changing the workspace design to make it more efficient and effective.
- Subleasing or assigning under utilised space.
- Ask employees questions on what spaces they use at work, how often they use those spaces, what spaces they like, and what spaces helps them work efficiently?
- Understand desk utilisation – measure how often, and for how long, each desk is used in the average week.
- Review the utilisation of boardrooms and shared spaces.
- Consider that the mobile workforce needs less space than the historical office bound workers.
- Sublease or assign under utilised space.